Refund Policy

Refund Policy

A student who wishes to withdraw from the College must obtain a “Request for Withdrawal” from the Office of the Vice President for Student Affairs.  The date of withdrawal for refund purposes is the day indicated on the withdrawal form, unless the Vice President for Student Affairs indicates and documents another date.  When the withdrawal form is signed by the appropriate administrative officers, the request will be processed.

The following pro rata refund calculation will apply to all students attending Jarvis Christian College.  Tuition, fees, institutionally contracted room and board, and other school charges are refunded as follows:

Prior to end of registration 100%
Within week 1 90%
Within week 2 80%
Within week 3 80%
Within week 4 70%
Within week 5 60%
Within week 6 60%
Within week 7 50%
Within week 8 50%
Within week 9 40%
Within week 10 40%
After week 10 0%

Living expenses are prorated according to weeks of enrollment completed in a 16-week semester.  Half the academic year’s allowance for books and supplies is considered to be used at the start of each term.

A new Federal regulation is effective regarding the return of Title IV financial aid funding when a student withdraws from classes prior to the 60 percent point of the semester.  In short, the new regulation requires that the recipient of Federal student aid funds return the unearned portion of all Federal funding (excluding work-study).  The unearned portion is the percentage of time remaining in the semester multiplied by the amount of Federal funding the student received on his/her behalf, up to the 60 percent point of the semester. If the student withdraws at or after the 60 percent point of the semester, the funding is considered earned.

An administrative fee equal to the lesser of $100 or 5 percent of school charges assessed the student and any unpaid school charges will be subtracted from the refund

Once the amount of the refund that must be returned to the Student Financial Aid Programs is determined, that amount must be distributed among the programs in the following order:

  • Federal Family Education Loan Programs
  • Federal Direct Loan Program
  • Federal Perkins Loan Program
  • Federal Pell Grant Program
  • Federal Supplemental Educational Opportunity Grant Program
  • Other Student Financial Aid Programs

(Reference Jarvis Christian College 2012-2014 Catalog pp. 29-30)

Contributions can be sent to:
Office of Institutional Advancement
Jarvis Christian College
P.O. Box 1470
Hawkins, TX 75765